Agency Participation Agreement (APA)
The APA must be reviewed and signed by all Participating Agencies.
HMIS Links for Providers
What is HMIS?
HMIS (Homeless Management Information System) is an electronic database used to hold information on the characteristics and service needs of persons experiencing poverty and homelessness in Multnomah County. Various funders require projects to record data in the HMIS database in order to stay competitive for funding, and Multnomah County uses this data in local and state planning processes.
Training resources can be found here.
Please send inquiries to: hmishelp@multco.us.
End User License Agreement (EULA)
The EULA must be reviewed and signed by all HMIS end users.
Privacy Poster
The Privacy Poster must be posted at all agency intake sites or shared with participants via another feasible way.
This document summarizes:
- How agencies enter participant data into HMIS and;
- Participants’ rights about their data.
HMIS Policies & Procedures
This document provides the remainder of policies, procedures and roles & responsibilities not present in the APA, EULA or Privacy & Security Notice.
Privacy & Security Notice
This document informs participants and staff of the allowable uses and disclosures of HMIS data, available in multiple languages.
Release of Information (ROI) Resources for HMIS Data Sharing
All programs must use an appropriate ROI form. Agencies use ROI forms to secure client consent or non-consent for HMIS data sharing.
Visit the verbal ROI landing page:
Training Resources
See section below called “SAP Business Objects (SAP BO) Guides” for additional SAP BO resources.
Intake Forms/Packets
Intake forms are currently available for Emergency Shelter and Night by Night Shelter program.
Exit Packets
Forms for exit data that needs to be collected when a household exits from a shelter program.
SHS System Expansion: Pop A/B Forms
New Required Data as of 10/01/2021
Report Guides
A guide on how to read an Annual Report when using HMIS.
HUD Links
A brief list of important links related to all topics HUD.
Veterans Affairs
Find important VA links below.
Public Facing Dashboards
Interactive dashboards about shelters for public use.